San Diego Asian American For Equality Foundation
A California Nonprofit Public Benefit Corporation
ARTICLE 1: OFFICES
Section 1.1 Principal Office
The principal office for the transaction of the business of the Corporation shall be located in San Diego County, California. The Directors may change the principal office from one location to another, and this section shall be amended accordingly.
Section 1.2 Other Offices
The Board of Directors may at any time establish branch offices, either within or outside the State of California, in order to advance the proper purposes of the Corporation.
ARTICLE 2: OBJECTIVES AND PURPOSES
The primary objectives and purposes of this corporation shall be to
- Promote active involvement in public affairs.
- Promote Asian American values.
- Defend our community interests and mobilizing Asian American community on issues of concern
Means for achieving these objectives include but not limited to:
(a) Organizing and operating conferences, workshops, or symposia designed to promote the exchange of information concerning the Asian American interests.
(b) Organizing and operating public lectures, panel presentations, or courses designed to raise general public awareness and interest in the science, technology, and study of digital games.
(c) Publishing books and pamphlets that encourage civic and political engagements.
(d) Operation of a website and digital library that share information that’s aligned with organization’s missions
ARTICLE 3: DEDICATION OF ASSETS
The properties and assets of this nonprofit Corporation are irrevocably dedicated to public benefit and/or charitable purposes. No part of the net earnings, properties, or assets of this Corporation, on dissolution or otherwise, shall inure to the benefit of any private person or individual, or any Director or Officer of this Corporation. On liquidation or dissolution, all properties and assets remaining after payment, or provision for payment, of all debts and liabilities of this Corporation shall be distributed to a nonprofit fund, foundation, or corporation which is organized and operated exclusively for charitable purposes and which has established its exempt status under Internal Revenue Code §501(c)(4).
ARTICLE 4: DIRECTORS
Section 4.1 Powers
(a) General Corporate Powers. The business and affairs of the Corporation shall be managed, and all corporate powers shall be exercised, by or under the direction of the Board of Directors.
(b) Specific Powers. Without prejudice to their general powers, the Directors shall have the power to:
(i) Select and remove the Officers of the Corporation; prescribe any powers and duties for them that are consistent with the law, with the Articles of Incorporation, and with these Bylaws; and fix their compensation, if any.
(ii) Change the principal executive office or the principal business office in the State of California from one location to another; cause the Corporation to be qualified to do business in any other state, territory, dependency, or country, and conduct business within or outside the State of California; and designate any place within or outside the State of California for the holding of any meeting.
(iii) Adopt, make, and use a corporate seal and alter the form of the seal.
(iv) Borrow money and incur indebtedness on behalf of the Corporation and cause to be executed and delivered for the Corporation’s purposes, in the Corporate name, promissory notes, bonds, debentures, deeds of trust, mortgages, pledges, hypothecations, and other evidences of debt.
Section 4.2 Number of Directors
The number of Directors shall be not less than _ 3_ _ nor more than _ 15_ _, with the exact authorized number of Directors to be determined by the Board from time to time.
Section 4.3 Appointment, Election and Term of Office of Directors
(a). Except the initial Directors, the term for the elected Directors is two (2) years.
Upon the terms expiration, the reelection for subsequent director shall adopt the following procedures:
(i). The candidates receiving the highest number and at least 50% of all the valid votes shall be elected. Each serving director shall have the same voting right as that of the non-director voting members. The physical presence of the candidate at the election meeting is required. However votes can be either casted at the election meeting or be mailed in before the election meeting.
(ii). The place and the time of the election meeting is determined by the then
serving Board of Directors.
(iii) A voting member other than the serving Board of Director or officer is a
member, who in the calendar year immediately prior to the cutoff date, has received both 4 hours of volunteer credit and has contributed US $120 for the Organization.
- Annual fee for a voting member is $120 per year.
- Annual election meeting shall be held in January.
- $120 first time payment plus 4 SDAAFE service hours is required for one to be qualified as a voting member, and the cut off date is 30 days before election date.
- All voting member need to pay their annual fee for the coming year in full at the election meeting or within 30 days after the election, regardless how close the election date is from the date he/she was qualified as a voting member for the first time.
- For voting members joined SDAAFE at any month in the year other than January, the membership due for his/her 2nd coming year will be pro rata collected at his/her 2nd election meeting or within 30 days after that election.
(b) Any vacancy for the Board of Director or additional seat shall be nominated by
serving Board members and approved by 2/3 (67%) of the serving board members votes.
(i) On annual election event, all available vacancies that have not been filled are subject to open election.
(c) Initial Board Members are appointed. The terms of the initial members should be
staggering at 1 and 2 year term. The terms of the initial Board of Directors is opposite to his/her name. The subsequently elected Board of Directors shall be two (2) years. There is no terms limitations a director may serve.
(d) The chair of the Board of Director shall be selected by a majority vote of the
directors following the appointment or election of Directors at each annual meeting.
(e) The following officers shall be elected by the majority votes of the Board of
Directors following the election of Directors at each Board of Director’s annual meeting:
First Vice President
Second Vice President
(f) Qualifications of the President:
A president has to be a current active board member and have been serving in the board for at least 6 consecutive months.
Section 4.4 Qualifications of Board Members
Any serving Directors or Officers may be nominated or elected to the Board of Director. Any voting member as specified in Section 4.3 who meets the all the following criteria may also be nominated or elected to serve as Board of Directors:
(i) Being 18 years of age or older, and
(ii) Being an US citizen or Legal Permanent Resident, and
(iii) Being a current resident or work physically in the San Diego County, State of California
Section 4.5 Vacancies
(a) Events Causing Vacancy. A vacancy on the Board of Directors shall be deemed to exist at the occurrence of any of the following:
(i) The death, resignation, or removal of any Director.
(ii) The event that any Director moves completely outside of the county of San Diego, both residence and work.
(iii) The declaration by resolution of the Board of Directors of a vacancy in the office of a Director who has been declared of unsound mind by court order or convicted of a felony, or who has been found by final order or judgment of any court to have breached a duty under Corporation Code §5231 and following of the California Nonprofit Corporation Law.
(iv) The failure of the Board, at any meeting of the Board at which any Director(s) is to be appointed or elected, to appoint or elect the Director(s) to be appointed or elected at that meeting pursuant to the provisions of Section 4.3(a).
(v) The increase of the authorized number of Directors.
(b) Resignation. Except as provided in this paragraph, any Director may resign, which resignation shall be effective upon receipt of written notice by the Chair of the Board, the President, or the Secretary, unless the notice specifies a later effective date for the resignation. No Director may resign when the Corporation would then be left without a duly elected Director or Directors in charge of its affairs.
(i) Any Director may be removed, with or without cause, by the vote of the ⅔ (67%) of the members of the entire Board of Directors at a special meeting called for that purpose, or at a regular meeting, provided notice of that meeting and of the removal questions are given as provided in Section 4.9. Any vacancy caused by the removal of a Director shall be filled as provided in Section 4.5.
(ii) Any Director who miss 4 consecutive board meetings or does not attend 6 board meetings within a calendar year will automatically be removed from the Board without Board resolution unless:
(A) The Director requests a leave of absence for a limited period of time, and the leave is approved by the Directors at a regular or special meeting. If such leave is granted, the number of Board members will be reduced by one in determining whether a quorum is or is not present.
(B) The Director suffers from an illness or disability which prevents him or her from attending meetings and the Board by resolution waives the automatic removal procedure of this subsection (ii).
(d) Filling of Vacancies. Any vacancy caused by the death, resignation, or removal of a Director shall be filled in accordance with the provisions of Section 4.3(a).
Section 4.6 Place of Meeting; Meeting by Telephone
Regular meetings of the Board of Directors may be held at any place within or outside the State of California, as designated from time to time by resolution of the Board. In the absence of such designation, regular meetings shall be held at the principal office of the Corporation or by telephone conference. Special meetings of the Board shall be held at any place within or outside of the State of California, as designated in the notice of meeting or, if not stated in the notice or if there is no notice, at the principal office of the Corporation. Notwithstanding the above provisions of this Section 4.6, a regular or special meeting of the Board of Directors may be held at any place consented to in writing by all Board members, either before or after the meeting. Directors may participate in a meeting through use of conference telephone, electronic video screen communication, or similar communications equipment, so long as all of the following apply: (a) each Board member participating in the meeting can communicate with all the other members concurrently; (b) each member is provided the means of participating in all matters before the board, including the capacity to propose, or to interpose an objection to, a specific action to be taken by the corporation; and (c) the corporation adopts and implements means of verifying both of the following: (i) a person communicating by telephone, electronic video equipment, or other communications equipment is a director entitled to participate in the board meeting; and (ii) all statements, questions, actions, or votes were made by that director and not by another person not permitted to participate as a director. Participation in a meeting pursuant to this bylaw shall constitute presence in person at such meeting.
Section 4.7 Regular and Annual Meeting
The Board of Directors shall hold a meeting in December each year at a time and place designated by the Board of Directors for purposes of electing officers, designating committees, and transacting regular business. Notice of these meetings shall be in accordance with Section 4.9.
Section 4.8 Special Meetings
Special meetings of the Board of Directors for any purpose may be called at any time by the Chair of the Board, the President, or any two Directors. Notice of these meetings shall be in accordance with Section 4.9.
Section 4.9 Notice
Notice of any meeting of the Board of Directors shall be given to all Directors at least 4 days in advance if given by first-class mail or at least 48 hours in advance if given by notice delivered personally, by telephone, or by electronic transmission in compliance with Section 15.2 of these Bylaws, provided that such notice may be waived by any Director as set forth in Section 4.10. Notice shall not be given by electronic transmission if the corporation is unable to deliver two consecutive notices to a Director by that means, or if the inability to deliver the notice becomes known to the Secretary or other person responsible for giving such notice.
Section 4.10 Waiver of Notice
The transactions of any meeting of the Board of Directors, however called and noticed and wherever held, shall be as valid as though taken at a meeting duly held after regular call and notice if (a) a quorum is present and (b) either before or after the meeting, each of the Directors not present signs a written waiver of notice, a consent to holding of the meeting, or an approval of the minutes. The waiver of notice or consent need not specify the purpose of the meeting. All waivers, consents, and approvals shall be filed with the corporate records or made a part of the minutes of the meeting. Notice of a meeting shall also be deemed given to any Director who attends the meeting without protesting before or at its commencement about lack of adequate notice.
Section 4.11 Quorum
A majority of the Board of Directors shall constitute a quorum for the transaction of business, except to adjourn as provided in Section 4.12. Every act or decision done or made by a majority of the Directors present at a meeting held at which a quorum is present shall be regarded as the act of the Board of Directors, subject to the provisions of the California Nonprofit Corporation Law. A meeting at which a quorum is initially present may continue to transact business, notwithstanding the withdrawal of any Director, if any action taken is approved by at least a majority of the quorum required for the meeting.
Section 4.12 Adjournment
A majority of the Directors present, whether or not constituting a quorum, may adjourn any meeting to another time and place.
Section 4.13 Notice of Adjournment
Notice of the time and place of holding an adjourned meeting need not be given, unless the meeting is adjourned for more than 24 hours, in which case notice of the time and place shall be given before the time of the adjourned meeting to the Directors who were not present at the time of the adjournment. This notice may be waived in the same manner as set forth under Section 4.10.
Section 4.14 Action Without Meeting
Any action required or permitted to be taken by the Board of Directors may be taken without a meeting if all directors individually or collectively consent in writing to that action and, if subject to Corporations Code §5224(a), the number of directors then in office constitutes a quorum. Such action by written consent shall have the same force and effect as a unanimous vote of the Board of Directors. Such written consent or consents shall be filed with the minutes of the proceedings of the Board.
A motion can be made through written communications, a quorum is reached if majority of the board member participated in the discussion phase of the motion. For motions through emails, the discussion phase should allow at least 48 hours after the motion is made by at least two directors. A motion fails if quorum is not reached during the discussion phase. Every act or decision done or made by a majority of the Directors present at the discussion at which a quorum is present shall be regarded as the act of the Board of Directors, subject to the provisions of the California Nonprofit Corporation Law.
Section 4.15 Compensation of Directors
The Board may authorize the advance or reimbursement of actual reasonable expenses incurred by a director or member of a committee in carrying out his or her duties.
Directors shall not otherwise be compensated.
The Board also may authorize the payment to a director of reasonable compensation for services as a director.
Section 4.16 Restriction on Interested Directors
Not more than 49 percent of the persons serving on the Board of Directors at any time may be interested persons. An interested person is (a) any person compensated by the Corporation for services rendered to it within the previous 12 months, whether as a full-time or part-time employee, independent contractor, or otherwise; (b) any shareholder, employee or officer of any corporation, or partner or employee of any partnership, which has rendered compensated services to the Corporation within the previous 12 months; and (c) any brother, sister, ancestor, descendant, spouse, brother-in-law, sister-in-law, mother-in-law, or father-in-law of any person described in (a) or (b) of these Bylaws. Any violation of the provisions of this paragraph shall not, however, affect the validity or enforceability of any transaction entered into by the Corporation.
ARTICLE 5: COMMITTEES
Section 5.1 Committees of Directors
The Board of Directors may, by resolution adopted by a majority of the Directors then in office, designate one or more committees consisting of two or more Directors, and only of directors, to serve at the pleasure of the Board. Any member of any committee may be removed, with or without cause, at any time by the Board. Any committee, to the extent provided in the resolution of the Board, shall have all or a portion of the authority of the Board, except that no committee, regardless of the Board resolution, may:
(a) Fill vacancies on the Board of Directors or on any committee;
(b) Amend or repeal the Articles of Incorporation or Bylaws or adopt new Bylaws;
(c) Amend or repeal any resolution of the Board;
(d) Designate any other committee of the Board or appoint the members of any committee;
(e) Approve any transaction (i) to which the Corporation is a party and as to which one or more Directors has a material financial interest, or (ii) between the Corporation and one or more of its Directors or between the Corporation and any corporation or firm in which one or more of its Directors has a material financial interest.
Section 5.2 Executive Committee
Pursuant to Section 6.1, the Board may appoint 2 or more Directors and the Chair of the Board of the Corporation, to serve as the Executive Committee of the Board. The Chair of the Board shall serve as chair of the Executive Committee. The Executive Committee, unless limited by a resolution of the Board, shall have and may exercise all the authority of the Board in the management of the business and affairs of the Corporation between meetings of the Board; provided, however, that the Executive Committee shall not have the authority of the Board in reference to those matters enumerated in Section 5.1.
Section 5.3 Compensation Committee and Compensation Review
At any time this Corporation compensates its President or Treasurer, the Corporation shall have a Compensation Committee consisting of at least three Directors and exclusively of Directors. Directors who are also employees of the Corporation may not serve on the Compensation Committee. The Compensation Committee shall review the compensation of the President, Treasurer, Vice President (if any) and Chief Investment Officer (if any), as well as of such other Officers of the Corporation as the Compensation Committee determines appropriate. This review shall occur when such officer is hired, when the term of employment of such officer is renewed or extended, and when the compensation of such officer is modified, unless the modification applies to substantially all of the employees of this corporation. Based on its review, the Compensation Committee shall recommend just and reasonable compensation amounts to the Board. At the request of the President or the Board, the Compensation Committee shall review any issue involving staff compensation and benefits, including but not limited to housing, health, and retirement plans.
Section 5.4 Advisory Committees
The Board may establish one or more Advisory Committees to the Board. The members of any Advisory Committee may consist of directors or non-directors. Advisory committees may not exercise the authority of the Board to make decisions on behalf of the corporation, but shall be limited to making recommendations to the Board or the Board’s authorized representatives and to implementing Board decisions and policies. Advisory Committees shall be subject to the supervision and control of the Board.
(a) Asian American committee is a body that provides non-binding strategic advice
to the board of SDAAFE. The goal is to build a broader alliance within Asian Americans community for common interests. There is no term limit for members of the committee. There is no maximum number of allowable members for this committee as well. All advisory committee members should be voted by and can be removed by the Board with majority votes. A committee member need to meet the follow qualifications :
(i), Being a activist of any Asian American organization. OR
(ii), Being a former board members of SDAAFE. OR
(iii), Being a former political candidates or former elected officials. OR
(iv), Being a veteran
A committee member has the following rights:
(i), Advising the board of SDAAFE on policies.
(ii), Advising the board of SDAAFE on events promotion.
and the responsibilities:
(i), Spreading SDAAFE’s messages in his/her organization if appropriate.
(ii), Participating in SDAAFE events if interested.
Section 5.5 Audit Committee
At all times that this Corporation is required by applicable law to have an independent audit, or at any time the Corporation voluntarily chooses to do so, the Corporation shall have an Audit Committee consisting of at least two Directors and which may include nonvoting advisors. Directors who are employees of the Corporation or who receive, directly or indirectly, any consulting, advisory, or other compensatory fees from the Corporation (other than for service as Director) may not serve on the Audit Committee. The President and Treasurer, if also Directors, may serve on the Audit Committee only if such persons are volunteers and are not compensated by this Corporation. The Audit Committee shall perform the duties and adhere to the guidelines set forth from time to time by the Board. These duties include, but are not limited to: (i) assisting the Board in choosing an independent auditor and recommending termination of the auditor, if necessary, (ii) negotiating the auditor’s compensation, (iii) conferring with the auditor regarding the Foundation’s financial affairs, and (iv) reviewing and accepting or rejecting the audit. Members of the Audit Committee shall not receive compensation for their service on the Audit Committee in excess of that provided to Directors for their service on the Board. If the Corporation has a Finance Committee, a majority of the members of the Audit Committee may not concurrently serve as members of the Finance Committee, and the Chair of the Audit Committee may not serve on the Finance Committee.
Section 5.6 Meeting and Action of Committees
The Board of Directors may adopt rules for any committee not inconsistent with the provisions of these Bylaws.
Section 5.7 Subcommittees
The Board of Directors may create new subcommittees with the motion of at least 2 directors and vote with majority. These two directors who motion the creation of the subcommittee should automatically become the member of the subcommittee. The president of a subcommittee should be one of the directors. The members of a subcommittee could be recruited inside or outside of the board.
A subcommittee should execute its role under the supervision of The Board of Directors. The Board of Directors can change the role, stop or revoke a subcommittee with majority votes.
ARTICLE 6: OFFICERS
Section 6.1 Officers
The Corporation shall have the following Officers: President, Vice President, Secretary, and Treasurer, and such other Officers as the Board may designate by resolution and appoint pursuant to Section 6.3. Officers need not be Directors. One person may hold two or more offices, except no person serving as Secretary, Treasurer, or Chief Financial Officer may serve concurrently as President or Chair of the Board.
Section 6.2 Election of Officers
The Officers of the Corporation, except those appointed in accordance with the provisions of Section 6.3 of this Article, shall be chosen by the Board of Directors, and each shall serve at the pleasure of the Board, subject to the rights, if any, of any Officer under a contract of employment.
Section 6.3 Subordinate Officers
The Board of Directors may appoint, and may authorize the President or any other Officer to appoint, any other Officers that the business of the Corporation may require, each of whom shall have the title, hold office for the period, have the authority, and perform the duties specified by the Bylaws or determined from time to time by the Board of Directors.
Section 6.4 Removal of Officers
Subject to rights, if any, under any contract of employment, any Officer may be removed, with or without cause, by the Board of Directors, at any regular or special meeting of the Board, or, except in the case of an Officer chosen by the Board of Directors, by an Officer on whom such power of removal has been conferred by the Board of Directors.
Section 6.5 Resignation of Officers
Any Officer may resign at any time by giving written notice to the Board of Directors, the President, or the Secretary of the Corporation. Any resignation shall take effect at the date of receipt of that notice or at any later time specified in that notice. Unless otherwise specified in that notice, the acceptance of the resignation shall not be necessary to make it effective. Any resignation shall be without prejudice to the rights, if any, of the Corporation under any contract to which the Officer is a party.
Section 6.6 Vacancies in Office
A vacancy in any Office because of death, resignation, removal, disqualification, or any other cause shall be filled only in the manner prescribed in these Bylaws for regular appointments to that Office.
Section 6.7 Responsibilities of Officers
(a) President. The President shall be the chief executive officer of the Corporation. He or she shall have such other powers and duties as may be prescribed by the Board of Directors or these Bylaws. The President shall be responsible to the Board of Directors, shall see that the Board is advised on all significant matters of the Corporation’s business, and shall see that all orders and resolutions of the Board are carried into effect. The President shall be empowered to act, speak for, or otherwise represent the Corporation between meetings of the Board within the boundaries of policies and purposes established by the Board and as set forth in the Articles of Incorporation and these Bylaws. The President shall be responsible for keeping the Board informed at all times of staff performance as related to program objectives, and for implementing any personnel policies adopted by the Board.
(b) Secretary. The Secretary shall attend to the following:
(i) Book of Minutes. The Secretary shall keep or cause to be kept, at the principal executive office or such other place as the Board of Directors may direct, a book of minutes of all meetings and actions of Directors and committees of Directors, with the time and place of holding regular and special meetings, and if special, how authorized, the notice given, the names of those present at such meetings, and the proceedings of such meetings.
(ii) Notices and Other Duties. The Secretary shall give, or cause to be given, notice of all meetings of the Board of Directors required by the Bylaws to be given. The Secretary shall have such other powers and perform such other duties as may be prescribed by the Board of Directors or the Bylaws.
(c) Treasurer. The Treasurer shall be the chief financial officer of the Corporation and shall attend to the following:
(i) Books of Account. The Treasurer shall keep and maintain, or cause to be kept and maintained, adequate and correct books and records of accounts of the properties and business transactions of the Corporation, including accounts of its assets, liabilities, receipts, disbursements, gains, losses, capital, and other matters customarily included in financial statements. The books of account shall be open to inspection by any Director at all reasonable times.
(ii) Deposit and Disbursement of Money and Valuables. The Treasurer shall deposit all money and other valuables in the name and to the credit of the Corporation with such depositors as may be designated by the Board of Directors; shall disburse funds of the Corporation as may be ordered by the Board of Directors; shall render to the President and Directors, whenever they request it, an account of all financial transactions and of the financial condition of the Corporation; and shall have other powers and perform such other duties as may be prescribed by the Board of Directors or the Bylaws.
(iii) Bond. If required by the Board of Directors, the Treasurer shall give the Corporation a bond in the amount and with the surety specified by the Board for the faithful performance of the duties of his or her office and for restoration to the Corporation of all its books, papers, vouchers, money, and other property of every kind in his or her possession or under his or her control on his or her death, resignation, retirement, or removal from office.
ARTICLE 7: RECORDS AND REPORTS
Section 7.1 Maintenance of Articles and Bylaws
The Corporation shall keep at its principal executive office the original or a copy of its Articles and Bylaws as amended to date.
Section 7.2 Maintenance of Other Corporate Records
The accounting books, records, and minutes of the proceedings of the Board of Directors and any committee(s) of the Board of Directors shall be kept at such place or places designated by the Board of Directors, or, in the absence of such designation, at the principal executive office of the Corporation. The minutes shall be kept in written or typed form, and the accounting books and records shall be kept in either written or typed form or in any other form capable of being converted into written, typed, or printed form.
Section 7.3 Inspection by Directors
Every Director shall have the absolute right at any reasonable time to inspect all books, records, and documents of every kind and the physical properties of the Corporation and each of its subsidiary corporations. This inspection by a Director may be made in person or by an agent or attorney, and the right of inspection includes the right to copy and make extracts of documents.
Section 7.4 Annual Report
Within 120 days after the end of the Corporation’s fiscal year, the President shall furnish or cause to be furnished a written report to all directors containing the following information:
(a) The assets and liabilities, including the trust funds, of the Corporation as of the end of the fiscal year;
(b) The principal changes in assets and liabilities, including trust funds, during the fiscal year;
(c) The revenue or receipts of the Corporation, both unrestricted and restricted for particular purposes, for the fiscal year;
(d) The expenses or disbursements of the Corporation, for both general and restricted purposes, during the fiscal year;
(e) Any transaction during the previous fiscal year involving more than $50,000 in which the Corporation (or its parent or subsidiaries, if any) was a party and in which any director or officer of the Corporation has a direct or indirect financial interest, or any of a number of such transactions in which the same person had a direct or indirect financial interest and which transactions in the aggregate involved more than $50,000; and
(f) The amount and circumstances of any indemnifications or advances aggregating more than $10,000 paid during the fiscal year to any director or officer of the Corporation pursuant to Article 8 of these Bylaws, unless such indemnification has already been approved pursuant to Section 8.1.
For each transaction, the report must disclose the names of the interested persons involved in such transaction and state such person’s relationship to the corporation, the nature of such person’s interest in the transaction and, where practicable, the value of such interest.
The report shall be accompanied by any report of independent accountants or, if there is no such report, by the certificate of an authorized officer of this Corporation that such statements were prepared without an audit from the books and records of this Corporation. Such report may be furnished to the directors by electronic transmission in accordance with Section 15.2 of these Bylaws.
Section 7.5 Financial Audit
The Corporation shall obtain a financial audit for any tax year in which it receives or accrues gross revenue of $2 million or more, excluding grant or contract income from any governmental entity for which the governmental entity requires an accounting. Any audited financial statements obtained by the Corporation, whether or not required by law, shall be made available for inspection by the Attorney General and by the general public within 9 months after the close of the fiscal year to which the statements relate. For 3 years, such statements (a) shall be available at the Corporation’s principal, regional, and district offices during regular business hours and (b) shall be made available either by mailing a copy to any person who so requests in person or in writing, or by posting them on the Corporation’s website.
ARTICLE 8: INDEMNIFICATION OF DIRECTORS AND OFFICERS
Section 8.1 Right to Indemnification
This Corporation shall indemnify any person who was or is a party, or is threatened to be made a party, to any action or proceeding by reason of the fact that such person is or was an Officer, Director, or agent of this Corporation, or is or was serving at the request of this Corporation as a director, officer, employee, or agent of another foreign or domestic corporation, partnership, joint venture, or other enterprise, against expenses, judgments, fines, settlements, and other amounts actually and reasonably incurred in connection with such proceeding, to the fullest extent permitted under the California Nonprofit Corporation Law.
In determining whether indemnification is available to the Director, Officer, or agent of this Corporation under California law, the determination as to whether the applicable standard of conduct set forth in Corporations Code §5238 has been met shall be made by a majority vote of a quorum of Directors who are not parties to the proceeding. If the number of Directors who are not parties to the proceeding is less than two-thirds of the total number of Directors seated at the time the determination is to be made, the determination as to whether the applicable standard of conduct has been met shall be made by the court in which the proceeding is or was pending.
The indemnification provided herein shall not be deemed exclusive of any other rights to which those indemnified may be entitled, and shall continue as to a person who has ceased to be an agent and shall inure to the benefit of the heirs, executors, and administrators of such a person.
Section 8.2 Insurance
This Corporation shall have the power and shall use its best efforts to purchase and maintain insurance on behalf of any Director, Officer, or agent of the Corporation, against any liability asserted against or incurred by the Director, Officer, or agent in any such capacity or arising out of the Director’s, Officer’s, or agent’s status as such, whether or not the Corporation would have the power to indemnify the agent against such liability under Section 8.1 of these Bylaws; provided, however, that the Corporation shall have no power to purchase and maintain such insurance to indemnify any Director, Officer, or agent of the Corporation for any self-dealing transaction, as described in Corporations Code §5233.
ARTICLE 9: CONTRACTS AND LOANS WITH DIRECTORS AND OFFICERS
Section 9.1 Contracts with Directors and Officers
(a) No Director or Officer of this Corporation, nor any other corporation, firm, association, or other entity in which one or more of this Corporation’s Directors or Officers are directors or have a material financial interest, shall be interested, directly or indirectly, in any contract or other transaction with this Corporation, unless (i) the material facts regarding such Director’s or Officer’s financial interest in such contract or transaction and/or regarding such common directorship, officership, or financial interest are fully disclosed in good faith and are noted in the minutes, or are known to all members of the Board prior to consideration by the Board of such contract or transaction; (ii) such contract or transaction is authorized in good faith by a majority of the Board by a vote sufficient for that purpose without counting the vote or votes of such interested Director(s); (iii) prior to authorizing or approving the transaction, the Board considers and in good faith determines after reasonable investigation under the circumstances that the Corporation could not obtain a more advantageous arrangement with reasonable effort under the circumstances; and (iv) this Corporation enters into the transaction for its own benefit, and the transaction is fair and reasonable to this Corporation at the time the transaction is entered into.
(b) The provisions of this Section do not apply to a transaction which is part of an educational or charitable program of the Corporation if it: (i) is approved or authorized by the Corporation in good faith and without unjustified favoritism; and (ii) results in a benefit to one or more Directors or Officers or their families because they are in the class of persons intended to be benefited by the educational or charitable program of this Corporation.
Section 9.2 Loans to Directors and Officers
The Corporation shall not make any loan of money or property to or guarantee the obligation of any Director or Officer, unless approved by the Attorney General of the State of California; provided, however, that the Corporation may advance money to a Director or Officer of the Corporation for expenses reasonably anticipated to be incurred in the performance of the duties of such Director or Officer, provided that in the absence of such advance such Director or Officer would be entitled to be reimbursed for such expenses by the Corporation.
Section 9.3 Conflict of Interest Policy
The Corporation shall adopt a Conflict of Interest Policy (Policy). Policy supersedes any relevant issues if the terms of Bylaws inconsistent with the terms in the Policy.
ARTICLE 10: FISCAL YEAR
The fiscal year of the Corporation shall end on 12/31.
ARTICLE 11: AMENDMENTS
These Bylaws may be adopted, amended, or repealed by a 2/3 (or 67%) vote of the entire Board of Directors; provided, however, that amendment or repeal of Section 4.3, Section 4.5, or this ARTICLE 11 shall require the ⅔ (67%)approval of the Board of Directors.
ARTICLE 12: MEMBERS
Other than specifically indicated in Section 4.3, this Corporation shall not have voting members within the meaning of the California Nonprofit Corporation Law. The Board of Directors may admit members of one or more classes having such rights and obligations as the Board shall deem appropriate from time to time. No members other than the members specified in Section 4.3 may request the name list of current voting members.
ARTICLE 13: PRIVATE FOUNDATION RESTRICTIONS
In any period in which the Corporation is a private foundation, as defined in Internal Revenue Code §509, this Corporation shall make distributions at such time and in such manner as not to subject the Corporation to tax under Internal Revenue Code §4942, and the Corporation shall not (i) engage in any act of self-dealing, as defined in Internal Revenue Code §4941(d), (ii) retain any excess business holdings, as defined in Internal Revenue Code §4943(c), (iii) make any investments in such manner as to subject the Corporation to tax under Internal Revenue Code §4944, or (iv) make any taxable expenditures, as defined in Internal Revenue Code §4945(d).
ARTICLE 14: SUPPORTING ORGANIZATION RESTRICTIONS
This Corporation shall not accept any contribution from any “prohibited person.” For purposes of this Section, a “prohibited person” is: (i) a person who controls, directly or indirectly, either alone or with persons listed described in (ii) and (iii) below, the governing body of this Corporation or any successor organization; (ii) a member of the family of an individual listed in (i) above; or (iii) a corporation, partnership, trust, or estate more than 35 percent of which is actually or constructively controlled by persons described in (i) or (ii) above. For purposes of this Section, a member of an individual’s family includes his or her spouse, ancestors, children, grandchildren, great-grandchildren, and spouses of children, grandchildren, and great-grandchildren, as well as the individual’s brothers and sisters, by whole or half blood, and their spouses.
ARTICLE 15: CONSTRUCTION AND DEFINITIONS
Section 15.1 Construction and Definitions
Unless the context requires otherwise, the general provisions, rules of construction, and definitions in the California Nonprofit Corporation Law shall govern the construction of these Bylaws. Without limiting the generality of the above, the masculine gender includes the feminine and neuter, the singular number includes the plural, and the plural number includes the singular.
Section 15.2 Electronic Transmissions
Subject to any guidelines and procedures that the Board of Directors may adopt from time to time, the terms “written”, and “in writing” as used in these Bylaws include any form of recorded message in the English language capable of comprehension by ordinary visual means and may include electronic transmissions, such as facsimile or email, provided (i) for electronic transmissions from the Corporation, the Corporation has obtained an unrevoked written consent from the recipient to the use of such means of communication; (ii) for electronic transmissions to the Corporation, the Corporation has in effect reasonable measures to verify that the sender is the individual purporting to have sent such transmission; and (iii) the transmission creates a record that can be retained, retrieved, reviewed, and rendered into clearly legible tangible form.
CERTIFICATE OF SECRETARY
I, the undersigned, the duly elected Secretary of San Diego Asian American for Equality Foundation, a California nonprofit public benefit corporation, do hereby certify:
That the foregoing Bylaws consisting of 19 pages were adopted as the Bylaws of the Corporation by the Directors of the Corporation on _____________________, and the same do now constitute the Bylaws of said Corporation.
IN WITNESS WHEREOF, I have hereunto subscribed my name this ____________.